File Organisation

Mock case: Legal File Structure

A twelve-folder taxonomy, mirrored in Clio and Drive.

Adeyemi v. Adeyemi; contested divorce, Ontario Superior Court of Justice, Family Division

Legal File Structure — The twelve-folder matter taxonomy in Drive, numbered so it sorts in procedural order rather than alphabetically. — The twelve-folder matter taxonomy in Drive, numbered so it sorts in procedural order rather than alphabetically.

Legal File Structure — 11_Financial_Disclosures, holding the affidavit under the date-first naming rule: 2026-08-09_FinancialDisclosureAffidavit_FunmilayoAdeyemi. — 11_Financial_Disclosures, holding the affidavit under the date-first naming rule: 2026-08-09_FinancialDisclosureAffidavit_FunmilayoAdeyemi.

Legal File Structure — The same taxonomy mirrored in Clio, with the retainer agreement filed to 01_Intake at v0.1. — The same taxonomy mirrored in Clio, with the retainer agreement filed to 01_Intake at v0.1.

All work samples are drawn from supervised mock case scenarios. No real client data is shown or used.

The brief

Establish one filing taxonomy for family law matters and run it in both systems at once, so a document can be found by someone who has never opened the file and found in the same place whether they look in Clio or in Drive.

The process

1Twelve top-level categories defined, from 01_Intake through to 12_Child_Custody_Docs.
2Numbered prefixes applied so folders sort in procedural order rather than alphabetically.
3A date-first naming rule set for documents: ISO date, document type, party.
4The same structure mirrored in Clio, with versions tracked on the file rather than in the filename.

Key features

Twelve numbered document categories
Date-first naming: 2026-08-09_DocumentType_Party
Identical structure in Clio and Google Drive
Version tracked on the record, not in the name

Systems utilised

Google Drive
Clio Manage
Adobe Acrobat Pro

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